Business Central licensing and pricing
What you’ll pay Microsoft for licenses, what drives implementation cost, and a quick calculator for your own numbers.
Estimate your Business Central costs
What an implementation includes
Every project gets a written, fixed scope after discovery. This is what a standard implementation covers, and what is quoted separately.
In a standard implementation
- Discovery workshops and a written solution design
- Setup of finance, sales, purchasing and inventory
- Warehouse setup for locations and bins in scope
- Migration of master data, open items and opening balances
- Testing with your team and role-based training
- Go-live support and the first month-end close
Not included by default
- Microsoft licenses and paid AppSource apps
- Custom AL extensions and reports
- Integrations with other systems
- Migration of detailed transaction history
- Ongoing support after the go-live period
Typical timelines
Typical ranges for small and midsize businesses. Your actual timeline is set after discovery.
| Project size | Typical scope | Typical timeline |
|---|---|---|
| Focused | Finance, sales, purchasing and basic inventory, one company, straightforward data move | 2 to 3 months |
| Standard | Adds warehouse processes, migration from another ERP, or one or two integrations | 3 to 6 months |
| Complex | Several companies, manufacturing, advanced warehousing or multiple integrations | 6 months or more, often phased |
Choosing the right licenses
Most companies combine a few full users with lower-cost Team Members licenses for people who only view data or do light tasks. All full users in a company must be on the same plan.
| License | Price (USD) | Who it's for | Typical use |
|---|---|---|---|
| Essentials | $80 / user / month | Full users | Finance, sales, purchasing, inventory, warehousing, projects |
| Premium | $110 / user / month | Full users who need more | Everything in Essentials, plus manufacturing and service management |
| Team Members | $8 / user / month | Light users | View data, approve documents, update basic records |
Prices are Microsoft's US list prices in US dollars, effective November 1, 2025, and may change. We confirm current pricing in every estimate. Microsoft license fees are separate from our consulting fees.
Source: Microsoft Business Central pricing. Last updated .
The parts of a Business Central budget
| Cost | Type | What it depends on |
|---|---|---|
| Licenses | Monthly | Plan and number of full and light users |
| Implementation | One-time | Modules, companies, processes and custom work |
| Data migration | One-time | Source systems, data volume and data quality |
| Integrations | One-time plus upkeep | Number of systems and how complex the data flow is |
| Add-on apps | Monthly | AppSource apps you choose, priced by their publishers |
| Support | Hourly or monthly | How much help you want after go-live |
Get a cost estimate for your business
Share a few details and we’ll come back with licensing and implementation ranges.